They arrive on their own. Checked.
Automation for invoices, orders and receipts, built for real companies.
Documents arrive by different routes and in different formats. The system reads them, checks them against your own records, and files them where they belong.
Every day, by different routes.
Document automation starts with recognising what actually comes into your company each day, and from where. It is usually mixed: an email with an invoice attached, a PDF order from a retail chain, a photo of a receipt from a phone, a spreadsheet from a supplier.
- An email with an invoice — from a supplier, an accounting inbox, or a personal address.
- An order from a retail chain — through a portal or sent as a file (EDI format or a plain PDF).
- A receipt photographed on a phone by a driver or a warehouse worker.
- A spreadsheet from a supplier with prices or quantities.
The format is rarely the same twice. That is why document automation cannot rely on one rigid template — it has to recognise the document, not just read it literally.
Four steps, one pattern.
Every document goes through the same four steps, regardless of where it comes from.
Less copying, fewer questions.
- Copying by hand from paper or a photo into a spreadsheet or a program.
- The double-check of whether someone entered it correctly.
- The long search for who made the mistake, when a balance or a stock figure does not add up.
- Waiting for a document to pass through several people before it reaches its place.
The checking does not disappear — it happens on every document, instead of selectively and under pressure at month end. The difference is that it no longer depends on whether someone happened to have time to check everything by hand today.
It works with what you already use.
We do not replace any of your existing programs. The system sits between the point a document arrives and the place it needs to end up: your email, Excel and SharePoint/OneDrive, your accounting and warehouse software, and the portals and EDI files of retail chains.
For retail chains, that means something specific: the order arrives through the chain's own portal or as a file in its own format, the system reads it by that chain's rules, and turns it into something your accounting or warehouse software understands. No one on your team needs to learn the format of every individual chain.
If your documents are mostly about warehouse stock, deadlines and deliveries, see Warehouse. If you want the result each evening as a ready-made report, see Reports.
What people usually ask.
Does it work with scanned or photographed documents?
Yes. AI text recognition (OCR) works with a phone photo of an invoice or a receipt, not just clean PDF files. Photo quality affects speed, not whether the document is accepted.
What about handwritten forms?
In most cases, yes, as long as the handwriting is legible. When in doubt, the system stops the document for a person instead of guessing — it does not reject it automatically.
What happens if the supplier made a mistake in the order?
A mismatch in quantity, price or item stops the document for a person to review. The system does not decide who is right — it only shows where things do not match.
Who reviews the unclear cases?
Someone on your team, who receives a clearly marked list from the system of what does not match and why. The approval stays yours.
Does it work with my accounting and warehouse software?
If you already use accounting or warehouse software, Excel or SharePoint, the system connects to it. The audit shows exactly how, for your case.
How much does it cost?
Implementation starts with an AI audit for €190 — a half-hour call and a written card within a week on which documents should go first and what it would cost. Implementation itself is €5,000–15,000, depending on scope.
What happens to the originals — paper, email, photo?
The original stays wherever it came from. The system reads it and files the result — it does not replace your archive or ask you to keep anything in a new way.